US Electronic Claim Submission

Submitting HCFA 1500 claims electronically

1. On the Patient browser tab, open the patient’s file.

2. Click the Sales history tab. 

3. Right-click a sale and select Prepare HCFA.

4. In the prepare claim dialog box, review the following:

   1. Provider selected on the claim and change if necessary. The NPI and EIN will populate if provided under the provider's profile.

   2. 3p payer, Payer ID, Authorization #, and Insured fields. All 3p payers, who are not managed care, on the patient file will be selected. 

   3. ICD-10 codes. These pull in based on the ICD-10 codes used on the patient's last audiogram. Click the edit icon to add additional codes. 

   4. Items selected from the sale, CPT codes, Modifiers, Diagnosis pointers, and price.

5.  Click Generate HCFA.

6. To submit the claim to the clearinghouse, click submit electronically.

Open

Click ARCHIVE to save the document in the patient's Document tab. When saving changes to an editable PDF, choose one of the following options in the Editable form options dialog box:

• Yes, allow future editing. Editable PDF documents are indicated with a green PDF icon and can be opened for editing by double-clicking on the document.

• No, lock the form now. Locked documents are indicated with the standard red PDF icon.

• Cancel. 

Open

The category of the document is automatically set to Insurance claim, and the description is automatically filled with the invoice number. Optionally, select a status for the claim form, and check display in audiology this form in the patient audiology tab.