With the Blueprint OMS inventory module, you have a number of options in terms of how inventory and accounts payable transactions are posted in QuickBooks (QB). Blueprint Solutions will need to know your preference in order to setup your Blueprint OMS.
Option 1. No inventory posting to QB.
With this option, all inventory posting to QB is disabled. You have an option of entering manufacturer bills in to Blueprint OMS and they will post to QB or you can continue to enter bills directly in to QB as previously.
Transaction sequence:
See below posting chart for entering manufacturer bill: Transaction type
| Transaction Type | Account | Debit | Credit |
|---|---|---|---|
| Entering bill for NON Inventory item | Cost of Goods | X | |
| Accounts Payable | X |
Option 2 and 3. Light inventory posting to QB.
With the light inventory posting options, you have the option to post to inventory for both patient specific hearing aid orders and stock orders or for stock orders only. The inventory posting will take place when the manufacturer bill is entered in Blueprint OMS. Just receiving inventory, without entering the manufacturer bill, will not result in any inventory transactions being posted to QB.
| Option 2 (Default) | Option 3 | |
|---|---|---|
| Patient Orders | Not Inventory | Inventory when bill entered |
| Stock Orders | Inventory when bill entered | Inventory when bill entered |
*Patient hearing aid orders (hearing aid orders entered with the ‘Order’ function and specific to a patient) will not be tracked as inventory. No inventory transactions will be posted.
By only receiving hearing aids, the following transactions will not be possible until the manufacturer bill is entered and the actual cost of goods for the item is known: Sale, loan, edit or delete inventory item.
Option 2 is default setting unless Blueprint Solutions have been instructed to use a different posting option.
Transaction sequence:
See below posting chart for entering manufacturer bill:
| Transaction Type | Account | Debit | Credit |
|---|---|---|---|
| Entering bill for inventory item | Inventory | X | |
| Accounts Payable | X | ||
| Selling Inventory Item | Cost of Goods | X | |
| Inventory | X |
Entering bill for NON inventory item will post as follows. Applies to option 4 and 5 as well.
| Transaction Type | Account | Debit | Credit |
|---|---|---|---|
| Entering bill for a NON inventory item | Cost of Goods | X | |
| Accounts Payable | X |
Option 4 and 5. Full inventory posting and tracking to QB.
All inventory transactions will be posted to QB when the hearing aids are received, including receiving hearing aids without manufacturer bill. Optional for patient orders.
| Option 4 | Option 5 | |
|---|---|---|
| Patient Orders | Not Inventory | Inventory when received * |
| Stock Orders | Inventory when received | Inventory when received |
*Patient specific orders (Order) will be considered inventory when received and until it is delivered (invoiced).
By only receiving hearing aids, the following transactions will not be possible until the manufacturer bill is entered and the actual cost of goods for the item is known: Sale, edit or delete inventory item.
Transaction sequence:
See below posting chart for receiving inventory and entering manufacturer bill:
| Transaction Type | Account | Debit | Credit |
|---|---|---|---|
| Receiving inventory | Inventory | X | |
| Accrued Payables | X | ||
| Entering bill for inventory item | Accrued Payables | X | |
| Accounts Payable | X | ||
| Selling inventory item | Cost of goods | X | |
| Inventory | X |
The accrued payable account is a holding account that will be offset when the actual manufacturer bill is entered in which case there will be a debit to accrued payable and a credit to accounts payable.